ARCHIVE TASK FORCE
Background
The IPA archive project will catalogue over 100 years' worth of information about the IPA, including research, congress materials and board papers. The plan is to make this material available online to members and the public. The materials will be scanned and the electronic archive will be set up online with help of an archivist. The Task Force will guide the Broomhills office in this work, and offer recommendations where appropriate.
Mandate
- To advise the Officers and the Board on all issues relating to the IPA's archives.
- To advise the Broomhills staff and the contracted archivist on the cataloguing of stored documents and on the best ways to present this material online.
- To consult with various experts as needed to assist the Broomhills staff in completing the project.
- To ensure that important work done by women is not excluded as the archive is established
Ways of working and reporting
The Archive Task Force will be expected to do most of its work electronically, using Skype, GoToMeeting, or other free-to-use communication systems. The Task Force, like all IPA committees, will be expected to be self-supporting for secretarial and other purposes. Any face-to-face meetings should take place, so far as possible, adjacent to IPA or regional congresses. The Chair of the Committee will provide a written report to the Board at least annually.
Terms
This is a temporary task force and it is anticipated that it will finish its work by December 2016. The members of the Task Force will be appointed in the usual way, by the President of the IPA and with the consent of the Board of Representatives.
Composition of the committee
The Task Force will consist of a Chair, plus two members from each Region and one IPSO candidate. The Task Force may request the appointment of Consultants as needed (Consultants will not be funded to attend in-person meetings).
Budget
The Committee will propose a budget during the annual IPA budget cycle. They will have access to the web and email support services offered by Broomhills.
Board approved July 2015
Amended by the Board January 2016
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