Background

After Asia-Pacific Conferences held in Taipei (2017) and Toyko (2018), subsequent conferences will be held in the Asia-Pacific region biennially (starting in 2020), in years when there is no IPA Congress.

Mandate

The Asia-Pacific Conference Programme Committee is mandated to:

1. build-up and decide the final conference programme;
2. make recommendations to the IPA President on the principal speaker/s at the opening ceremony;
3. decide on the keynote speakers, in consultation with the IPA Vice President, and issue invitations to the speakers (or, if desired, request that the invitations be sent from the IPA President’s office);
4. schedule the conference sessions;
5. liaise with the Local Arrangements Committee;
6. identify those themes and sessions which may be helpful in the promotion of the Congress and liaise with the Local Arrangements Committee and IPA staff to ensure adequate promotion of the conference both within the IPA and to the general public;
7. submit a final report on the conference to the IPA Executive Committee and Board.

The overall theme of the conference is determined by the Asia-Pacific Planning Committee. The conference location and venue are decided by the Congress Working Group (CWG); in case of any disputes, CWG ultimately exercises authority on behalf of the Board on all matters relating to IPA congresses.

Ways of working and reporting

The Asia-Pacific Conference Programme Committee will be expected to do most of its work electronically, using GoToMeeting, or other free-to-use communication systems. It will have the support of the IPA’s Events Manager, and access to the web and email support services offered by the IPA.

Any face-to-face meetings should take place, so far as possible, adjacent to IPA or regional congresses.

Composition of the committee

The Asia-Pacific Conference Programme Committee will consist of a Chair, one member from each of the IPA Societies and Study Groups within the Asia-Pacific region, a member from China (nominated by the IPA Direct Members in China) and one of the IPA members (from Europe, Latin America, or North America) serving on the Asia-Pacific Planning Committee.

The Chair and the members of the committee are nominated by the Asia-Pacific Planning Committee (ie. by the Presidents (or deputies) of the IPA Societies and Study Groups within the Asia-Pacific region), who send their nominations to the IPA President and Vice President. The Chair of the committee will be from the country where the previous Asia-Pacific Conference was held, thus harnessing that prior experience.

There will also be one IPSO representative appointed to the committee, who will be a full voting member and have his/her expenses funded by the IPA on the same terms as other committee members.

The committee may request the appointment of Consultants to advise on specific issues as needed (Consultants will not be funded to attend in-person meetings).

The IPA President may additionally propose other members of the committee, and all appointments will be made in the typical manner (ie. by the IPA President in consultation with (and subject to approval by) the Board).

Term

The Asia-Pacific Conference Programme Committee's term will normally run for the two years preceding the Asia-Pacific Conference.

Budget

Budgetary matters are decided by the IPA Treasurer, in consultation with the CWG.

Approved by the Board July 2016

Removal of the term "Broomhills", October 2017

Revisions approved by the Board, October 2018