The biennial Congress is the IPA's flagship event. The overall objective of the Congress Working Group is to create a forum for the integrated management and delivery of IPA Congresses. The Congress Working Group will co-ordinate the overall strategy and implementation of the Congress, with particular emphasis on overarching financial and administrative aspects.
In contrast to the Early Congress Planning Task Force, which is the mechanism for the officers-elect to make recommendations to the Board on the location, scale, scope and format of future IPA Congresses, the Congress Working Group is intended as a mechanism for current administrations to co-ordinate immediately upcoming Congresses.
To co-ordinate all financial, technical, scientific, and administrative planning and decision-making.
- To co-ordinate the work of Committees working on Congress delivery, e.g. the Congress Programme Committee, the Local Arrangements Committee, etc.
- To ensure that a detailed Congress budget is prepared, and that it is updated regularly.
- To present regular progress reports to the Executive Committee and Board.
Ways of working and reporting
The Congress Working Group will be expected to do most of its work electronically, using Skype, GoToMeeting, or other free-to-use communication systems. It will have access to the web and email support services offered by the IPA.
Any face-to-face meetings should take place, so far as possible, adjacent to IPA or regional congresses. The Chair of the Working Group will report to the Board at least annually.
The Congress Working Group will be Chaired by the Vice President, who has overall authority for the planning and delivery of all programming, administrative and social aspects of the Congress, and will include the President and Treasurer as Members, with the Executive Director acting as Secretary.
Board approved July 2017